Please may I remind you that whilst it is likely that the Police will offer their assistance, it is for yourselves, as Organisers, to ensure that manned barriers and signage as necessary are in place. The Organisers must be able to manage the event without Police assistance.
The following requirements must be undertaken:
(a) The right of the individual to pass and repass in order to obtain access must be maintained at all times.
(b) Access for emergency vehicles must be maintained at all times during the period of the road closure.
(c) Organisers should be aware that they incur certain legal liabilities and it is suggested that the organisers should effect a policy of insurance for Public Liability for an indemnity limit of £5m. This is the sole responsibility of the organisers and unfortunately the Council cannot be of assistance in this respect.
(d) The site must be left clean and tidy after the event.
(e) The organisers of the event must bear all costs associated with the closure including signs, barriers, lighting etc.
(f) Marshals must be provided at any barriers throughout the event.
(g) Diversion signs as necessary should be set up.
(h) Organisers should be aware that they should undertake a risk assessment of their event and keep the document in a safe place to be produced in the event of an accident/incident occurring. If required, an example of a Risk Assessment form is available – Contact Trish Bloxham - 01883 732974
(i) For Processions - Marshals must be provided along the route at road junctions, with Marshals in front and at the rear of the procession together with vehicles flashing yellow warning lights (these can be private cars). Additional Marshals to be provided to accompany the procession at a ratio of 1:20. for children's procession, 1:30 for adults. Please be aware that a Street Collection Permit is required if money is to be collected during the procession. Please contact Tandridge District Council on 01883 732841 for advice and an application form.
(j) For Street Parties - It would be courteous to all your neighbours and appropriate nearby affected residents, to advise them if you are planning an event of this kind. If possible arrange an early meeting to which all affected residents are invited. Setting up a small action committee, perhaps at the meeting, to plan and organise the event itself. It is hoped that if residents feel involved from the start, even though they may not wish to attend the party, this early involvement will encourage their co-operation once the party has commenced. In any event, please ensure that any tables etc; that are set up are kept to one side of the carriageway so that ambulances and fire engines are not impeded in the unlikely event that it is necessary to call them out. Please note (a) above. If older or disabled residents who rely on their cars know of this requirement at an early stage it will allay any fears they might have about access to their property.
(k) Street Signs - Please be aware that any signs in the street must have permission of either the private owner (garden fences, gates etc:) or the Highway Authority (road verges and other Highway property). You may contact Surrey County Council Highways contact centre on 08456 009 009.
(l) Please arrange for the Notices to be taken down after the event.
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